The Aplauso management dashboard provides detailed financial reports covering all tip activity at your venue. These reports are designed to work with payroll systems, accountants, and IRS tax reporting requirements.
Accessing Financial Reports
- Log in to my.aplauso.io/manage.
- Navigate to Finance in the left sidebar.
- The Finance section includes:
- Overview - period summary with total tips, total fees, net payouts
- Employee Breakdown - per-employee tip totals
- Payout History - all withdrawal transactions
- Reports - date-range exports for accounting/payroll
The Finance Overview
The overview panel shows for your selected date range:
| Metric | Description |
|---|---|
| Gross Tips | Total tip amount paid by guests |
| Processing Fees | Stripe + Aplauso combined fees deducted |
| Net Tips | Gross minus fees (actual employee earnings) |
| Total Payouts | Amount transferred to employee bank accounts in the period |
| Pending Balance | Tips earned but not yet paid out |
Use the date picker to select: Today, This Week, This Month, Last Month, Custom Range.
Employee Tip Breakdown
The Employee Breakdown table shows, per employee:
- Employee name and department
- Number of tips received
- Gross tip total
- Processing fees deducted
- Net amount credited to wallet
- Withdrawn vs. remaining in wallet
This breakdown is the data you need for payroll tip reporting (IRS Form W-2 Box 7 reporting, employer FICA calculations, etc.).
Exporting Reports
Quick Export
- Click the Export button on any report page.
- Choose format: CSV (for payroll systems & spreadsheets) or PDF (for printing/records).
- The file downloads immediately.
Scheduled Reports (Coming Soon)
Scheduled email delivery of monthly reports to your payroll team or accountant is on the product roadmap.
Understanding the CSV Export Format
The exported CSV contains the following columns:
employee_id, employee_name, department, outlet, tip_date, tip_time,
guest_session, gross_amount, processing_fee, net_amount,
payment_method, tip_type (individual/team), stripe_transfer_id
- stripe_transfer_id enables you to cross-reference with your Stripe dashboard for full payment verification.
- tip_type indicates whether the tip was a direct personal tip or a team split distribution.
Payout History Report
The Payout History section shows all withdrawals made by employees, including:
- Employee name
- Withdrawal amount
- Date and time initiated
- Bank account (last 4 digits)
- Status: Pending / In Transit / Paid / Failed
- Stripe transfer ID
Filter by employee, date range, or payout status.
Tips for Payroll Integration
Many payroll providers (ADP, Gusto, Paychex, etc.) accept CSV uploads for tip reporting. The Aplauso CSV export is formatted to map directly to standard payroll tip import templates. Specific field mapping guides are available in Payroll Integration.
Data Retention
Aplauso retains financial records for a minimum of 7 years to comply with standard accounting and tax retention requirements in the US. Data is available for export at any time during your subscription.